Profiles are short biographies of internal staff or content authors.

A Profile List page displays all internal profiles filtered by organizational unit or group.

Define your taxonomies first

Set up your Taxonomy terms for Organizational Unit, Profile Group, and Profile Type before creating Profiles.

Add a Profile

(* = required field)

1. Go to Content in the main navigation menu, and select the Add Content button.

2. Select Profile from the Add Content page.

3. Enter required Display Name* [4] and Last Name* [5].

  • External Profile checkbox: select this if you do not want the author to be included on the Profile list view page.
    • Example use case: This is helpful when someone who is in another department at Duke or outside of Duke writes a News item, but they don't need to be on the Profile List page.
  • Last Name field: The Last Name field is used for alphabetizing profiles on the Profiles list page.
Screenshot of Create Profile with Full name, Last name fields and External Profile checkbox.

 

Add Image and Roles

1. Add Image [7]. 

  • This should be a profile image and will display on the Profiles list page of staff members as well as the individual Profile page. A portrait-oriented or square image is recommended.
  •  If someone does not have a profile image, then a default Duke background image will display with the text, "Photo not available". 

2. Enter one or multiple Roles [8]. Generally, a Role is a job title.

Screenshot of Image field with Add Media button, and Role field for job titles.

 

Add a Bio and Contact Information

1. Add a short Summary.

  • Summaries are displayed on Content References – not in lists – and they are limited to 255 characters.

2. Add a Bio [9].

3. Add additional contact information as desired.

  • Email Address [10]
  • Phone Number [11]
  • Office Address
  • Personal Website
Screenshot of Add Bio, email, and phone number fields.

 

Choose Categories for Profile

Organizational Unit and Profile Group applied to Profiles are used for filtering them on the Profiles list page of staff members. If you need to add or revise Organizational Unit, Profile Group, or Profile Type taxonomy terms, refer to the Taxonomies documentation.

1. Select Organizational Unit [14].

2. Select Profile Group [15].

3. Select Profile Type [16].

Screenshot of Organizational unit, Profile group, Profile type autosuggest dropdown menus.

 

Examples of taxonomy terms for Duke's Office of Information Technology: 

  1. Organizational Unit terms:
    • Academic & Media Technologies
    • Enterprise Systems and Support
    • Security
  2. Profile Group terms:
    • Creative & User Experience
    • Duke Web Services
    • Innovation Co-Lab
  3. Profile Type terms:
    • Code+ intern
    • Graduate student
    • Undergraduate student 

Save Profile

1. Click Save to publish to the website or deselect published checkbox to save as a draft.

  • You can access Unpublished content on the administrative side of your site in the Content section.

Removing Profiles used as Authors

Profiles are often used as authors for Blog Post, News, and Story content types.

Deleting authors is not recommended. Instead of deleting the Profile when an author leaves, you could edit their bio to indicate they are no longer there, and the Profile can also be marked “external” to remove it from any Profile listings.

If an author profile is deleted, the authored item (e.g., Blog Post, News article, Story) would remain, but no author would display on the front end. It would not get reassigned automatically to another author.

Example ProfileS

Click any of the below sample Profiles to view an example of a Profile page. You can also review real examples on https://sanford.duke.edu/staff. 

 

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