The first step to website creation is making sure the people in your group have the correct roles to create and manage website content.

Sites Pro has many specific roles available for content editors. This allows the user manager to assign granular editing rights to specific sections of the website (for ex: you want an intern editing only one section of the website). Most users will need multiple roles. Visit the Add New User Account page to learn how to add new users to your site.

User Roles & Access

This table shows what each user role provides access to on the administrative side of your website.
RoleAdd Content TypeReview Content TypeMediaFeedsAdd Scholars@Duke ProfilesMenusSite InfoTaxonomyPeople

Announcement Creator

x      x
(view only)
 
Announcement Reviewer x     x
(view only)
 
Blog Post Creatorx      x
(view only)
 
Blog Post Reviewer x     x
(view only)
 
Event Creator x     x
(view only)
 
Event Reviewer x     x
(view only)
 
FAQ Creatorx      x
(view only)
 
FAQ Reviewer x     x
(view only)
 
Media Creator  x    x
(view only)
 
Media Manager  x    x
(view only)
 
News Creatorx      x
(view only)
 
News Reviewer x     x
(view only)
 
Page Creatorx    x
(main nav)
 x
(view only)
 
Page Reviewer x     x
(view only)
 
Profile Creatorx   x  x
(view only)
 
Profile Reviewer x     x
(view only)
 
Project Creatorx      x
(view only)
 
Project Reviewer x     x
(view only)
 
Resource Creatorx      x
(view only)
 
Resource Reviewer x     x
(view only)
 
Story Creatorx      x
(view only)
 
Story Reviewer x     x
(view only)
 
Site Administrator   x xxx 
User Manager        x

 

Content Creator Role

Definition

Allows access to the Content menu and the ability to add, view, edit, delete, revert revisions, and publish/unpublish content they individually create. 

All Creators can:

  • Add, view, edit, delete, revert revisions, and publish/unpublish content they create. 
  • Access the Content menu and Structure menu (to view taxonomies & Page Creators can edit the main navigation).
  • Only view content that other users create; they cannot edit it.
  • Note: The Clone feature is on the roadmap and will allow Content Creators to clone content anyone creates.

Available Content Creator Roles

  • Announcement Creator
  • Blog Post Creator
    • Will also need the following roles: Profile creator/reviewer and Media creator/manager.
  • Event Creator
  • FAQ Creator
  • News Creator
    • Will also need the following roles: Profile creator/reviewer and Media creator/manager.
  • Page Creator
    • Will also need the following roles: Media creator/manager.
    • Page Creators can edit the Main navigation in the Structure menu.
  • Profile Creator
  • Project Creator
  • Resource Creator
  • Story Creator
    • Will also need the following roles: Profile creator/reviewer and Media creator/manager.

Content Reviewer Role

Definition

Allows users to view, edit, delete, revert revisions, and publish/unpublish content anyone creates.

All Reviewers can:

  • View, edit, delete, revert revisions, and publish/unpublish content that anyone created. However, Reviewers cannot create content.
  • Access the Content menu and Structure menu (to view taxonomies).
  • Note: The Clone feature is on the roadmap and will allow Content Reviewers to clone content anyone creates.

 

Available Content Reviewer Roles

Blog Post, News, and Story Creator & Reviewer roles

These roles will also need Profile Creator/Reviewer roles in order to add or change author profiles featured on those pages.

Media Creator & Manager Roles

DEFINITION

Allows access to the Content > Media menu in Drupal.

Content Creators & Reviewers Need Media Roles Too

For any Content Creator/Reviewer roles, if you would like for users to also be able to add or make changes to media, then they will need the Media Creator and/or Media Reviewer roles.

Site Administrator Role

Definition

Allows access to the Structure menu in Drupal to edit Site Information and to add or revise menus including the Main navigation menuUtility menuAction menu, and Footer.

  • Giving a user the Site Admin role does not automatically grant them access to create and manage/review content. You will need to assign each individual role separately. For example, to create a Site Admin user who also creates and manages content, check the boxes for Site Admin in addition to all relevant Content Creator and Content Reviewer boxes.

Limit the Number of Site Admins & User Managers

We recommend assigning the Site Administrator role to as few users as possible, since this role allows a user to make structural changes on a site.

We strongly recommend limiting the number of User Managers to roughly 2 users per site for security purposes.

User Manager Role

Definition

Allows access to the People menu in Drupal. User Managers can add users to the administrative side of your site, plus add or delete roles for those users.

Most Users Need Multiple Roles

When assigning roles to users, most users will need to have multiple roles.

For instance, if someone needs to manage content and add users, they will need Content Creator/Reviewer roles as well as a User Manager role.